Pilot Module

Quote Request Extraction

Turn emails, PDFs, documents, and spreadsheets from one shared quote inbox into a structured shipment record.

YEAR2026
MODULE TYPEPILOT MODULE
SERVICES
  • Email & Attachment Intake
  • Structured Field Extraction
  • Source Traceability
PILOT SYSTEM DESIGNMODULE 01
EMLQuote requestRotterdam → Hamburg
PDFCargo details2 pallets · 840 kg
XLSItem listCommodity + dimensions
02EXTRACTSource-linked fields
SHIPMENT RECORDReview ready
Origin
Rotterdam
EML
Destination
Hamburg
EML
Weight
840 kg
PDF
Ready date
Not found
Missing
Quote Request ExtractionIllustrative pilot system design — not customer results
“Quote requests arrive in different formats, so pricing teams repeatedly copy shipment details from emails and attachments before they can start their actual work.”

Structuring One Quote Inbox

The pilot reads copied or historical messages from one agreed inbox and extracts the shipment fields defined with your operational reviewer.

Every extracted value remains linked to its source. Low-confidence or conflicting information is flagged instead of being silently invented.

PILOT SYSTEM DESIGNMODULE 01
FIELD MAPPINGEvery value keeps its source
Historical requests
OriginRotterdam, NLemail · line 04
DestinationHamburg, DEemail · line 05
Gross weight840 kgcargo.pdf · p.1
Ready dateLow confidenceSend to review
Quote Request ExtractionIllustrative pilot system design — not customer results
PILOT SYSTEM DESIGNMODULE 01
REQUEST QI-024Review-ready shipment record
3 sources linked
ORIGINRotterdamNLRTM
DESTINATIONHamburgDEHAM
MODERoadEML
PACKAGES2 palletsPDF
WEIGHT840 kgPDF
READY DATEMissingREVIEW
Quote Request ExtractionIllustrative pilot system design — not customer results

A Review-Ready Shipment Record

The output is a consistent internal record that a team member can check before the request moves to completeness review or pricing.

0SHARED INBOX
0–100HISTORICAL REQUESTS

More Pilot Modules

PILOT SYSTEM DESIGNMODULE 02
01REQUEST
02CHECK RULES
03HUMAN REVIEW
Completeness and Risk ReviewIllustrative pilot system design — not customer results
2026PILOT MODULECompleteness & Risk ReviewCheck each request for missing, conflicting, or risk-sensitive information before pricing begins.Explore This Module
PILOT SYSTEM DESIGNMODULE 03
01INTAKE
02ASSIGN
03PRICING TASK
Pricing Task Routing and Audit TrailIllustrative pilot system design — not customer results
2026PILOT MODULEPricing Task Routing & Audit TrailCreate an assigned internal pricing task with its source, status, review history, and proposed next action.Explore This Module
NEXT STEPBook a 15-Minute Fit CallShare your weekly quote volume and the work required before pricing can begin.

How Many of Your Last Ten Requests Were Ready to Price?

If several needed clarification or internal sorting, share your current intake process and weekly quote volume.